Guardian is currently scheduling agencies for the migration from Lotus Notes to Gmail and have targeted your Agency [as an Early Adopter/for Wave #]. The timing is expected to be [insert timing/date] and we are asking for your approval that this is acceptable and to begin the communication to your Agency members. We will consider a request to delay, but not accelerate your deployment phase if there is a valid business reason.
In addition, we are requesting names of individuals within the Agency to act as the following:
These two roles can be filled by the same person, but do not need to be.
We appreciate your support on this exciting endeavor. Please reply to this email be [insert date] or contact Joanne Solliday (610-807-6350) or David Yeager (610-807-6346) if you have any questions.