Customize your Calendar view

Quickly view just one calendar

If you have several calendars open and want to quickly view just one of them, click the down arrow next to the calendar you want to view, and select Display only this calendar.


When you want to show additional calendars, click the names of the calendars to highlight them.

Show an additional time zone

If you work with colleagues or clients in multiple time zones, scheduling meetings can sometimes be confusing. To make your job easier, on your calendar, you can display another time zone in addition to your current time zone.

Here’s how:
  1. Select Settings from the Settings gear  drop-down in the upper right corner of your screen.
  2. On the General tab, click Show an additional time zone.



  1. Choose a time zone from the Additional time zone drop-down. (To see time zones outside your country, check the Display all time zones.)


  1. Type a name in the Label field.
  2. Click Save. Your calendar will now display both time zones, as in the example below.


Note: See the Specify the event time zone section above for an easy way to schedule events in another time zone.

Hide declined meetings

If your calendar is cluttered with meetings you have declined, you can change your settings to hide all declined meetings. There is no way to hide individual declined meetings.
  1. Select Settings from the Settings gear  drop-down in the upper right corner of your screen.
  2. On the General tab, under Show events you have declined, select No.
  3. Click Save.

Turn off automatically adding invitations to your calendar


  1. Select Settings from the Settings gear  drop-down in the upper right corner of your screen.
  2. On the General tab, under Automatically add invitations to my calendar, select No, only show invitations to which I have responded.

Note:  If your manager has set up his or her calendar to show only invitations to which he or she has responded, your manager might miss a scheduled event. For example, if you schedule a meeting for your manager, but don't send an email invitation, your manager will never learn of the meeting unless you specifically tell him or her about it.

Optimize Calendar load time

If your Calendar account consistently takes a long time to load, check to see how many calendars you have in your Other calendars list. Having multiple calendars in your Other calendars list makes overlaying those calendars very convenient. However, having too many calendars in this list can increase the load time for your calendar.

To hide a calendar from your Other calendars list, click the down arrow to the right of the calendar owner's name, and then select Hide this calendar from the list.