Calendar Complete Class

COURSE TITLEGCal Complete Training Course
INSTRUCTORJennifer Calderone (
DEPARTMENTTraining and Knowledge Management
COURSE LENGTH1 hour and 15 minutes

The GCal Complete Training Class is designed to provide new Google users with both the basic and advanced features available within Google Calendar while demonstrating the ability to share and create new events and calendars.

Users will become familiar with both the basic and advanced functions available in GCal along with identifying tools that Google makes available such as Online Help and additional resources necessary to self support.

Computer Desktop/Laptop
  • Internet Connection

  • Speakers, Headphones, or a Phone Connection

Conference Room (optional)
  • Internet Connection

  • Projector/Screen

  • Speakers

Attendance is strongly recommended to ensure the success of implementing Google Apps.

GCal Interface
  • Overview and Navigation

  • Access to other Google Apps through GOL

  • Online Help

  • Sign Out Link

  • My Calendars vs. Other Calendars

  • Tasks

  • Main Calendar Window

  • Views and Custom Views

  • Overview

  • General

  • Declined events

  • Custom Default Lengths

  • Calendars (Sharing, Delegating, and Custom Notifications)

  • Mobile Setup

Calendar Events
  • Creating and Viewing Events

  • Event Invitations and Responses

  • Quick Add

  • Appointment Slots

  • Creating Detailed Events

  • All Day and Reminder Events

  • Repeating Meetings and Custom Recurrence Patterns

  • Custom Color Coding

  • Adding Google Docs

  • Adding guests and Scheduling Large Meetings

  • Reserving Rooms and Resources

  • Reminder and Privacy Options

  • Save and Send Invitations

Modifying Events
  • Add guests

  • View Guest List and Responses

  • Email Creator or Guests

  • Move, Modify, Reschedule, and Delete Events

  • Change Response (Visual Example of Declined Response)

Creating, Sharing & Customizing Calendars
  • Create a Calendar

  • View Another Calendar

  • Customize Calendar

  • Create an Event on Another Calendar

  • Overlay Multiple Calendars

  • Adding Coworkers Calendars

  • Public Calendars and Resource Calendars

  • View

  • Create and Manage Tasks

  • Assign Due Date

  • Clear Completed Tasks

Searching Your Calendar
  • Basic Search

  • Advanced Search Options

Printing Your Calendar
  • Printing Calendar View

  • Selecting Print Ranges